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Student Progress Report Tool Guide

The Student Progress Report tool in ClassCraft AI helps educators quickly generate personalised, professional progress reports for their students. This guide will walk you through the process of configuring, refining, and exporting progress reports, as well as provide tips and pedagogical insights for maximising the effectiveness of this tool.

Key Features​

  • Customisation: Tailor the report based on engagement level, class participation, strengths, areas for improvement, and intended audience.
  • Refinement Options: Modify and regenerate content to ensure the report is relevant and impactful.
  • Export Options: Download the final report as a PDF or DOCX file.
  • Flexible Tone and Audience: Adjust the tone (e.g., formal, encouraging) and audience (e.g., student, parent/guardian, internal staff).

Workflow Overview​

1. Configure the Report​

  1. Enter the Student’s Name:

    • Add the student’s first name for personalisation.

    ![Placeholder for Screenshot: Configuring student name field]

  2. Select Engagement Level:

    • Choose the level that best describes the student’s participation in class (e.g., Highly Engaged).

    ![Placeholder for Screenshot: Engagement level dropdown]

  3. Set Assignment Completion:

    • Select an option reflecting how consistently the student completes assignments.

    ![Placeholder for Screenshot: Assignment completion dropdown]

  4. Define Class Participation:

    • Choose how actively the student contributes to class discussions and activities.

  5. Highlight Strengths and Areas for Improvement:

    • Check strengths the student has demonstrated (e.g., creativity, critical thinking).
    • Mark areas where the student could improve (e.g., time management, organisation).

  6. Set Goals for the Next Term:

    • Add actionable goals for the student’s development in the next term.

    ![Placeholder for Screenshot: Setting goals for next term]

  7. Customise Feedback Tone:

    • Select a tone (e.g., encouraging or formal) and audience (e.g., student, parent).

    ![Placeholder for Screenshot: Feedback tone and intended audience selection]

  8. Click ‘Generate’ to Create the Draft Report.

2. Review and Refine​

  1. Preview the Draft Report:

    • Review the generated feedback text.

    ![Placeholder for Screenshot: Draft feedback preview]

  2. Refine and Regenerate:

    • Use pre-defined suggestions to improve the report. For example:
      • Add specific examples of achievements.
      • Use simpler language for accessibility.
      • Emphasise growth compared to previous terms.

    ![Placeholder for Screenshot: Refinement suggestions interface]

  3. Regenerate Content:

    • If the feedback requires changes, enter custom instructions in the text box and click Refine & Regenerate.

3. Export the Report​

  1. Choose Export Format:

    • Download the report as a PDF or DOCX file.

    ![Placeholder for Screenshot: Export options]

  2. Share or Print the Report:

    • Use the PDF or DOCX for distribution to the intended audience.

Pedagogical Tips​

  • Personalisation: Use specific examples of the student’s work or achievements to make the feedback more meaningful.
  • Actionable Goals: Include clear, measurable objectives to guide the student’s progress in the next term.
  • Constructive Feedback: Focus on strengths while framing areas for improvement as opportunities for growth.
  • Adapt Tone to Audience: Use supportive language for students and parents, and formal language for internal use.

Example Usage​

Scenario:​

A teacher wants to generate a report for Sally, a student who is highly engaged but needs improvement in time management and organisation.

  1. The teacher configures the report by selecting:

    • Engagement Level: Highly Engaged.
    • Areas for Improvement: Time Management and Organisation.
    • Goals for the Next Term: Improve organisational skills.

  2. After generating the draft, the teacher refines it using the suggestion: Add specific examples of achievements.

  3. The final report is exported as a PDF and shared with Sally’s parents during a parent-teacher meeting.

    ![Placeholder for Screenshot: Final report example]

Troubleshooting​

  • Content Needs Refinement:

    • Use the refinement suggestions or enter specific instructions to regenerate the report.

  • Issues with Export:

    • Ensure you select the correct export format (PDF or DOCX) before downloading.

  • Suggestions Missing:

    • Refresh the page if no suggestions appear after generating the draft.

Future Improvements​

  • Enhanced AI accuracy for more personalised feedback.
  • Faster generation times and reduced likelihood of silent failures.

This guide should help you leverage the Student Progress Report tool effectively to create impactful, personalised feedback for your students.